You may be wondering what sending pictures has got to do with the stated aim of our blog .. using Microsoft Outlook for Business.
A lawyer friend recently had a baby. Like all proud new mothers and fathers (I did this myself a few years ago), she sent out pictures of her new born baby to all her friends.
Unfortunately for me (and many of her other friends) she had a new (very) high resolution camera – most probably recently purchased. The attached pictures were more than 10 MB in size and took forever to download.
The full list of disadvantages of sending full size pictures includes:
- It could take a while for the email to leave your computer
- It could take a long time for the email to download to the recipients’ computers (it is hard to appreciate a cute baby photo after it has taken 10 minutes to download)
- It may not even get delivered to some recipients if the recipient has a limit to the size of emails they can receive (particularly true if they work in a big company)
- Your Outlook gets slow and bloated because of the massive attachments stored in your Sent Items folder …
So what is the right way to send pictures …
Unless the recipients will be printing out the pictures, you generally don’t need to send the pictures in their full resolution.
The pictures can be greatly reduced in resolution/size while still being perfectly clear to the recipient.
There are many software applications that you can use to resize pictures. Just make sure that you resize the copy that you want to send and not the original. You probably still want the originals in full size for printing later.
If you are using Windows XP or Windows Vista, here is the built in, free, safe and easy way to send pictures.
Go to the Folder where the pictures are saved.
Select the picture(s) that you want to send. To select more than one picture, click on the first picture. Then press the CTRL button on your keyboard and keep it pressed while you select as many other pictures as you want. Release the CTRL button once you are done.
Now Right-Click on any of the selected pictures and click Send-To, then click Mail Recipient.
A dialog box will come up allowing you to automatically resize the email. I normally choose 640x480. You may want to choose 800x600. Either of these resolutions is fine to display your new baby to your friends on their computer screens.
Click Attach or OK (depending on which version of Windows you are using).
A new email will be created for you with all your chosen pictures resized and attached.
Add the emails addresses of the people you want to send to in the To, CC or BCC fields and click Send.
You’re Done!
This method only resizes the copy of the emails that you are sending out. Your originals are still safely stored in their full size on your hard-disk for later use..
1 comment:
There's another way to do this that I find a little easier. When you attach pictures to an email, over to the right in Outlook you should see the "Attachment Options" pane. Under "Piture Options", there is a drop down where you can choose to resize the attached pictures. If this pane does not appear, click the "Attachment Options" button.
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