A friend who does a lot of consulting work had a very unusual problem. He often works on reports late at night that end up getting emailed out in the very early hours of the morning.
Problem: The recipient can see the Sent time of the email. In his industry this could be viewed as being very dedicated ... or unprofessional.
Manual Solution: Save the email to your Drafts folder and (hopefully) remember to open it and send it in the morning.
Automatic Solution: Get Outlook to automatically send it out for you in the morning.
Here are the steps to schedule or delay the sending of your emails. After you have finished typing up the email, don't click Send (yet).
In Outlook 2007: Click Options and then click Delay Delivery (on the Ribbon) to display the Message Options screen.
In other versions of Outlook: Click Options on the toolbar to display the Message Options screen.
Under Delivery Options, tick "Do not deliver before" and fill in the relevant date and time. Click Close.
Now click Send!
Your email will be moved to the Outbox but will not be sent out until the first time (after your set time) that Outlook does a Send & Receive.
Monday, November 12, 2007
How to Delay/Schedule Outlook Email Delivery
Subscribe to:
Post Comments (Atom)
5 comments:
Hi, good tip, BUT, in the 2003 version of Outlook, you could set Schedule send/receive to a number of minutes and the email would not go out for, say 5 minutes or so. This worked great under XP/Office 2003 - I often forget to attach a file or want to add something that I think about the moment I press Send. This feature is also present in Office/Outlook Small Business 2007 (under Vista Business), but it only works for receive!
is there a limit to the number of messages you can have at the same time set for a "delayed delivery"?
Not as far as I know ...
If this feature is important to you, you may want to take a look at our product SendGuard 4Outlook which can automatically delay all or selected emails (or prompt you).
It also does some other checking on emails as they are being sent out including checking for missing attachments, blank subject lines, subject lines with spam marks still in them, inappropriate Reply-to-Alls etc.
http://www.standss.com/sendguard
Sanjay
Can U schedule in a MS OUTLOOK that one email/message will be send for a 5 next days at certin time?
for example all my coworkers will get message from MONDAY to FRIDAY at 5 pm
'TEA TIME'!!!?
Outlook 2007, XP
For the first time I set up 3 emails for delay.
When I went to send out email with no delay the feature was checked off, I would uncheck it off, close and it still wouldn't go out even when I unchecked it off 3 times.
I checked for updates...was all up to date with downloads.
I turned the computer on and off (cold and warm boot, three times).
Now all the emails are set to go out at today's date 5 pm. And I can't seem to get it unchecked.
The only way I can send out emails if I go into the delay option and set it for 1 minute from then. Then it goes out.
This gets tiring after awhile.
Post a Comment